Skip to main content

Purchasing

PROCUREMENT

There may be export control considerations when purchasing and using certain items (i.e., equipment, materials, etc.). Non-U.S. persons are allowed, under federal law, to use or operate most EAR-controlled items. However, there may be restrictions related to the technology, manufacturing, and production or the "know-how" of the item. ITAR equipment is restricted to U.S. persons and needs a license or exemption for a foreign person to use it.

News Updates

Federal Ban on Drones from Foreign Entities 

On December 22, 2025, the federal government will prohibit the procurement and use of drones manufactured by entities designated under the American Security Drone Act (ASDA) for all federally funded contracts. This includes popular brands, such as DJI, on the DOD 1260H restricted list. Drones must be sourced from the government’s Blue UAS Cleared List. University departments are encouraged to review drone-related purchases and operations. Visit Environmental Health and Safety’s dedicated web page to learn more about the ban. For guidance on compliant vendors, contact exportcontrols@northwestern.edu. 

How will I know if an item needs a license or is highly controlled?

Procurement flags indicating authorization may be required are:

  • End-use or export control statements or agreements from the seller or manufacturer.
  • Purchase order with strong export control language.
  • ITAR-controlled markings.
  • Vendor notes shipping or foreign person restrictions.

Note: End-use certificates may only be signed by the appropriate university officer (not directly by staff, faculty, or students). Reach out to exportcontrols@northwestern.edu for guidance and to request this signature.